The tax rules on benefits or expenses are different depending upon the type of the benefits or expenses. Tax experts at UK Property Accountants will review these and submit the correct P11ds form for your business.

When is the deadline to submit the P11ds form?

The P11ds form must be submitted by 6 July following the end of the tax year. For example, the deadline for submission of the P11ds form for the tax year 2021/22 is 6 July 2022.

What are the record-keeping requirements in relation to P11ds?

As per HMRC, you will need to keep a record of the following:

  • The details and the date of every expense or benefit you provide
  • The details of any payments your employee contributes to an expense or benefits
  • Any other information needed to work out the amounts you put in P11ds

Are there any exemptions?

You don't need to report certain expenses and benefits in the P11ds form if you qualify for an exemption. Following are some examples:

If your business provides your employees taxable benefits or expenses, you will need to submit the form P11ds with the details of the benefits or expenses and Class 1A NIC details. Your business will pay Class 1A NIC at 13.8% on the taxable benefits or expenses you declare in P11ds.
  • Business travel
  • Phone Bills
  • Business entertainment expenses
  • Uniforms and tools for work

To qualify for the exemption, you have to meet either of the following two conditions: 

  • Paying back the employee's actual costs (no profit made by employees on the costs)
  • Paying a flat rate approved by HMRC to the employees (e.g., 45p per mile up to 10,000 miles for business travel via employee car)

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