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Block & Estate Management Company Solutions
We provide accounting and advisory services to Property Management Companies (PMCs), helping directors and managing agents prepare service charge accounts, manage reserve funds, and maintain clear and compliant records.
What our clients say about us
Testimonials
Rendering the best service with a team of qualified and regulated accountants and tax advisers.
Your Reporting Needs, Our Expertise
Why choose UKPA for PMC accounting needs?
Here’s why letting agents and property managers trust us to handle their management company accounts and compliance.
Property Accounting Specialists
With extensive experience in the property sector, we stay fully up to date with property management regulations, service charge legislation, and tax requirements specific to residential management companies.
End-to-End Service
From preparing service charge accounts, handling statutory filings, and advising on tax treatment, to supporting audits and liaising with leaseholders, we manage the full compliance process so you can focus on running your properties.
Tailored Support
Whether you are a director of a management company or a managing agent responsible for one block or several properties, we tailor our services to your needs, providing clarity and reliable support for all your service charge requirements.
Service Charges to Statutory Compliance
What we offer
We help management companies in handling accounts, compliance, audits, and tax matters, so directors and managing agents can focus on managing their properties.
We prepare and file annual accounts with Companies House, handle dormant company accounts, file confirmation statements, and manage all compliance obligations to keep your management companies in good standing.
When an audit is required, we liaise directly with your appointed auditor to keep the process straightforward. We provide the necessary accounts and supporting documents, respond to queries, and ensure deadlines are met, reducing the administrative burden on management companies.
For freehold-owning RMCs that generate taxable income, we provide specialist tax guidance. We advise on HMRC compliance and ensure any ground rents, bank interest, or other receipts are handled correctly and efficiently.
Client Scenarios
Accounting and Compliance Support for Every Situation
We understand that every property management company has unique circumstances. We work with directors, letting agents, and property managers across all types of PMCs, providing clear accounts, audit support, and specialist guidance.
Single-Block Management Companies
"I manage a small block and want to ensure service charge accounts are accurate."
We prepare clear service charge accounts, reconcile all receipts and payments, and provide transparent reporting to leaseholders, helping directors manage their properties smoothly.
Multi-Block or Portfolio Management Companies
"I manage multiple blocks and need consistent reporting across all properties."
We consolidate accounts, streamline reporting, and ensure compliance across all sites, giving directors and agents accurate financial information they can rely on.
Freehold-Owning PMCs
"Our management company owns the freehold. Do we have tax obligations?"
We provide specialist guidance on taxable income, including ground rents or bank interest, and ensure HMRC compliance while keeping accounts clear and transparent.
Leaseholder Queries or Disputes
"Leaseholders have requested detailed accounts or independent verification."
We prepare service charge accounts in line with best practice, support independent examinations or audits where required, and provide clear documentation to satisfy leaseholder requests.
Complex Service Charge Apportionments
"We need to fairly allocate costs across flats with different lease terms or sizes."
We calculate accurate apportionments, apply service charge rules, and provide transparent reporting to ensure fairness for all leaseholders.
Major Repair Works or Reserve Fund Planning
"We are planning major repairs or refurbishment projects and need clear financial planning."
We manage reserve fund accounting, forecast major expenditure, and prepare service charge projections to help directors plan effectively and keep leaseholders informed.
Letting Agents Acting on Behalf of PMCs
"We manage blocks on behalf of directors and need comprehensive accounting support."
We provide end-to-end accounting and compliance services, including service charge accounts, statutory filings, and reporting, so agents can efficiently manage client properties.
Our Process
How We Work
Our work is centred around efficiency, collaboration, and delivering exceptional results to our clients.
Initial Discovery Call
We start with a straightforward process. Answer a few simple questions to help us understand your circumstances. It’s hassle-free, quick and designed to save you time.
Data Gathering and Analysis
Once we have the details, our team of experienced accountants gets to work. You can trust us to manage the complexities and ensure everything is accurate and compliant.
Thorough Review & Timely Submission
We conduct a meticulous review to ensure accuracy, compliance, and completeness in every submission. Our streamlined process guarantees timely submissions, so you never miss a deadline.
Ongoing Support
Our commitment extends beyond accounting and tax advisory work. We provide ongoing support, including tax planning and addressing accounting queries throughout the year.
Related Services
Our Comprehensive Services
We are committed to helping you achieve financial prosperity while optimising your tax position in the most effective and efficient way possible.
Our Accounting & Tax Recipes
Latest News & Articles
Dive into our latest news & articles on property, finance & tax-related content.
Our Articles Covering Residential Management Company Service
FAQs
General queries by our clients related to Residential Management Company Service are answered here.
A Residential Management Company is a not-for-profit entity formed by property owners within a building or development. Its main role is to manage and maintain shared areas such as hallways, gardens, and roofs. Leaseholders pay a service charge to cover the costs of managing and maintaining these communal areas.
Yes, service charges can rise due to factors like inflation, higher insurance premiums, or unexpected maintenance costs. RMCs should provide clear breakdowns and justifications for any increases. If you believe you are being overcharged, review your lease agreement and request a detailed account from the RMC. If issues remain, you can seek advice from the Leasehold Advisory Service or consider legal action.
Yes. If you own a leasehold flat, you are generally required to pay service charges as outlined in your lease agreement. These charges fund the upkeep of communal areas. Failure to pay can result in legal action, including the risk of losing your lease. Always address payment issues promptly and communicate with your RMC.
A managing agent is appointed by the RMC to handle day-to-day management tasks, including maintenance, financial reporting, and compliance. They act on behalf of the RMC but must follow the rules and guidelines set by the residents.
Service charges are calculated based on each leaseholder’s share, which may be determined by flat size, lease terms, or a set percentage. The RMC must ensure that all costs are fairly apportioned and properly documented in the service charge accounts.
Reserve funds are sums collected from leaseholders to cover future major repairs or replacement of communal property elements. Maintaining a reserve fund helps ensure that essential works, like roof repairs or lift replacements, are fully funded when needed.
Yes. Leaseholders have the right to request a summary of service charge accounts and inspect supporting records, including receipts and invoices. This ensures transparency and accountability in how their money is spent.
Have more questions? Check out our Complete Guide for everything you need to know about Residential Management Company Service in one place.
UK Property Accountants is a leading firm of chartered certified accountants and chartered tax advisers specialising in the property and real estate sector with head office in Central London.
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